December 6, 2022


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What is Microsoft Universal Print? –

Microsoft universal print

So you have moved our e mail infrastructure, apps and storage to the cloud, it can make feeling that the upcoming logical services you may well glance at is to go printing to the cloud. Even even though enterprises are going to a paperless environment, printing is nonetheless a business enterprise-vital IT functionality that not only needs a complex infrastructure of printers, associated drivers, and print servers but also needs a fantastic offer of exertion from the IT office for upkeep and problem-resolving. Up till not long ago, most thought that the Printing service would have to have to keep neighborhood to the community owing to community overhead and velocity of printing. There is some very good news, Microsoft has unveiled Common Print which permits providers to transfer their neighborhood print infrastructure to the cloud and it works genuinely effectively and is a breeze to set up.

Associated Material – Rewards of Cloud Computing

Microsoft Universal Print is a new cloud-dependent printing remedy from Microsoft that enables simple printing from Azure Ad joined gadgets with out the will need for an on-premise print server. In addition to executing away with the require for a community print server, Common Print also signifies you really do not require to install and control printer motorists on PCs. When it arrives to Handling printers and deployment, Microsoft Common Print provides features like deployment by way of protection groups for printer accessibility and site-based mostly printer discovery to make it less difficult for the consumer to access the suitable printer when they have to have it. To the user, When it arrives to printing paperwork and functionality, the printing appears to be accurately the very same: they add the cloud printer in Options and then choose it in an application’s print dialogue. For printer admins, they profit from acquiring a solitary portal exactly where they can take care of print operation across all their printers.

How to install Microsoft Common Print Connector?

Printers that support Microsoft Common Print directly can be registered with Azure Advertisement by subsequent the manufacturer’s recommendations. Quite a few of the cloud print services like Canon, Brother and HP’s offerings, and Azure-primarily based solutions like PaperCut and NTware uniflow (which had also supported Google Cloud Print) are supporting the go to cloud printing.

For all other printers, the Common Print connector should be employed. The Universal Print connector can be mounted on Windows 10 Professional or Organization variation 1809 or later, or Home windows Server 2016 or afterwards. It calls for the .Net Framework 4.7.2 or a later on edition.

The installation is incredibly uncomplicated. In this article is a fast summary of the measures.

  1. Download and set up the Common Print connector. It can be downloaded from Microsoft’s website here.
  2. Login as World wide Administrator with a Common Print license or Printer Administrator with a Universal Print license.
  3. Configure a identify for the connector and sign up it
  4. Sign up the printers with Common Print
  5. Share the printers with your consumers

That is actually it.

Putting in the printer on an AutoPilot/Azure-Ad joined system

Now for the simple aspect. To put in the printer on a users’ laptop or computer – Go to gadgets & printers in Windows Options and look for for printers. You will see that the Cloud printer will have a cloud in the printer icon.

Just increase the printer and you are done.

Advantages to Microsoft Common Print

For IT pros who are running print, Universal Print features:

  • A trustworthy and simple to use and take care of print solution.
  • Protected distant printing in zero-belief networks.
  • Eradicates the will need to handle print servers.
  • A centralised portal to manage your overall printing infrastructure in a single spot.
  • Visibility and insights into your print with reporting.
  • Printer deployment and default printer configuration on conclusion-consumer gadgets making use of Microsoft Endpoint Supervisor (Microsoft Intune).

Better Integration with Microsoft 365 providers

Universal Print also integrates with other Microsoft 365 services. If a doc has data that suggests it’s marked as delicate through Endpoint Details Loss Prevention, Universal Print will stop it from currently being printed at all. 3rd-party products and services can develop on the Microsoft Graph APIs to supply excess characteristics, like more comprehensive tracking and reporting. Or you could create your own custom print workflows using Power Automate, both to command who can print what, when and where, or to mechanically make printouts in the right site as part of a small business workflow.

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